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Guidelines for Elected Officers of SWPA
President: The President shall
preside at all Presidents’ Council meetings, Executive Council meetings
and the Annual Business Meeting, and exercise general supervision over
the affairs of the Association. The President will present a
Presidential Address at the SWPA annual convention and additionally,
work with the other officers to arrange for the major invited speakers
for the annual convention. The President shall receive a
complementary room at the convention hotel during the year s/he is
current President of the association.
Past President: The Past
President shall serve as an advisor to the President, and participate
in the President’s Council meetings, Executive Council meetings and the
Annual Business Meeting. The Past President shall preside over the
judging of the Graduate Student Research Competition or delegate this
responsibility with the approval of the President’s Council if unable
to serve in this capacity (both of the abstract submissions to
determine finalists, and of the presentations at the convention to
determine the winners). In communication with the President, the
Past President shall coordinate the nomination process for the elected
officers.
President Elect: The President
Elect shall participate in the President’s Council meeting, Executive
Council meetings and the Annual Business Meeting, and offer support and
advise to promote the healthy development of the organization. The
President Elect shall preside over the judging of the Undergraduate
Student Research Competition or delegate this responsibility with the
approval of the President’s Council if unable to serve in this capacity
(both of the abstract submissions to determine finalists, and of the
presentations at the convention to determine the winners).
State Representatives: State
Representatives shall participate in the Executive Council meetings and
the Annual Business Meeting, and serve as liaisons for members in their
state. They should promote the image of the organization and
encourage participation in the annual convention. They should be
available to bring state members’ ideas, concerns, or questions to the
attention of the Executive Council. In the second year of their
term, they should organize an invited research symposium for the annual
convention following the guidelines for this event.
Student Representatives:
Student Representatives shall participate in the Executive Council
meetings and the Annual Business Meeting, and serve as liaisons for
student members at large. They should promote the image of the
organization and encourage participation in the annual
convention. They should be available to bring student members’
ideas, concerns, or questions to the attention of the Executive
Council. They shall chair the student caucus at the annual
convention and submit a report from that caucus to the Executive
Council.
Brief Guidelines for Appointed
Officers of SWPA
Secretary / Treasurer: The
duties of the Secretary-Treasurer shall be to keep the records of the
Association and the Presidents’ Council; to conduct official
correspondence; to receive payments for membership. The
Secretary-Treasurer shall have responsibility for all funds of the
Association and shall have authority to disburse these funds for
purposes authorized by the Council, as well as by the membership voting
at the Annual Business Meeting. This person shall keep a record of all
money received and all disbursements made. This officer shall submit an
annual report of the financial status of the Association for the
previous year to the membership at the Annual Members Meeting. The
Secretary / Treasurer shall receive a complementary room at the
convention hotel during the year s/he is current Secretary / Treasurer
of the association.
Membership Registrar: The
Membership Registrar is responsible for managing the membership
database and for communicating with members/potential members about
members’ profile and/or payment questions. The Membership Registrar
also will report to the Presidents’ Council and the Executive Council
upon request regarding membership numbers by search criteria available
through the database.
Program Chair: The Program
Chair shall coordinate the review of abstracts, send notices of
acceptance and rejection of presentations, plan the program for the
annual convention, and create a printer-ready document in a timely
manner to have it ready for the annual convention and for posting as a
.PDF on the SWPA web site. As needed, the Program Chair will also
create any necessary errata program updates to have available at the
registration desk at the annual convention. The Program Chair shall
receive a complementary room at the convention hotel during the year
s/he is current Program Chair of the association.
Web Master: The Web Master’s
role is to coordinate the planning, maintenance, and accessibility of
Web site content in a way that ensures good usability of the web site.
This individual is also responsible for creating some original Web site
content. Understanding of a variety of Web development languages is
required. The Web Master shall make timely changes based on input from
the Presidents’ Council, and with approval of the Presidents’ Council,
make ongoing improvements based on current best practices. The Web
Master shall receive a complementary room at the convention hotel
during the year s/he is current Web Master of the association.
All officers shall provide a recent picture and short personal
statement to be placed on the SWPA web site contacts page. This
web page shall be updated in a timely manner following the annual
convention when new officers are installed and updated as necessary if
mid-year officer changes occur.
Additional details of job expectations are listed in the approved
position descriptions.
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